Print-ready files
For print projects, we recommend confirming technical requirements in advance, including trim size, bleed, margins, colour profile, image resolution, printer specifications, and any internal approval requirements.
Desktop Publishing Services
Professional desktop publishing, or DTP, ensures that translated documents remain clear, readable, and visually consistent after translation.
When text moves from one language to another, the layout often changes. Sentences may become longer or shorter, headings may no longer fit, tables may shift, and fonts may not support the target language correctly.
At PangeaVox Translation, we prepare multilingual documents for business, legal, technical, corporate, and marketing use. We help clients preserve the structure, visual hierarchy, and professional appearance of their materials across languages.
Layout after translation
Multilingual Layout Adaptation
Multilingual DTP adapts the layout of a translated document so that it works naturally in the target language. This may include adjusting text boxes, headings, tables, captions, page breaks, footnotes, graphics, spacing, and font settings.
The goal is not to redesign the document, but to make the translated version look clean, consistent, and ready to use. We follow the original visual structure wherever possible while making the changes needed for readability, page flow, visual hierarchy, and language-specific requirements.
Best suited for: Brochures, reports, presentations, manuals, forms, training materials, catalogues, policy documents, and publication-ready PDFs.
Source-file assessment
OCR for scanned and non-editable documents
Some documents cannot be translated or formatted efficiently until they have been converted into editable text. Scanned PDFs, image-based files, photographs of documents, and poorly structured source files often require OCR before translation or desktop publishing work can begin.
We use OCR to extract text from non-editable documents and prepare it for further processing. The extracted text is then checked, cleaned, and structured so it can be translated, reviewed, and formatted with fewer technical errors.
OCR is especially useful for:
- Scanned contracts, certificates, and corporate documents
- PDF files without selectable text
- Documents with complex tables, columns, or mixed formatting
- Legacy files available only as images or scans
- Documents that require translation followed by layout restoration
- Image-based files that need editable text
Quality depends on source condition. Clear scans, good contrast, and readable fonts produce better results. Where the original file is damaged, blurred, low-resolution, or heavily handwritten, additional manual work may be required.
For projects that require both text extraction and layout work, we can provide OCR together with desktop publishing. This helps preserve the structure of the original document and supports a clean, readable final translated file.
Multilingual typography
Typesetting for Complex Scripts
Different languages require different layout decisions. Some languages expand significantly after translation, while others may be more compact. Some scripts require specific fonts, spacing, line breaks, or directionality.
We support multilingual typesetting for Latin, Cyrillic, and other language scripts, including right-to-left and bidirectional text where required. We check that characters display correctly, text flows naturally, and the document remains legible in the final format.
Best suited for: Multilingual documents, bilingual layouts, right-to-left languages, documents with special characters, technical content, and documents with complex tables or graphics.
Structured documents
DTP for Business and Technical Documents
Business and technical documents often contain tables, diagrams, screenshots, numbering, cross-references, and structured layouts. After translation, these elements may need careful adjustment to preserve clarity and usability.
We work with corporate presentations, technical manuals, instructions, specifications, reports, tender documents, guides, forms, training materials, product documentation, and internal company documents. Where required, we coordinate DTP with translation, review, and terminology checks.
- Presentations and corporate materials
- Manuals, guides, and instructions
- Reports and specifications
- Forms and tender documents
- Training and product documentation
- Structured business documents
Agreed output
Print-ready and Digital Deliverables
Depending on your project, we can prepare files for print, digital publication, internal use, or further editing by your design team. Final deliverables may include an editable file, a print-ready PDF, a web-ready PDF, or a reviewed reference PDF for approval.
Digital files
For digital documents, we can prepare files for online distribution, email delivery, website upload, or portal upload, according to the agreed delivery format and publication requirements.
Best suited for: Documents that need to be published, printed, uploaded, shared with clients, or delivered to public authorities or business partners.
Assessment required
PDF Recreation and Formatting
If the original editable file is not available, we can assess whether the document can be recreated from a PDF or scanned file. This may involve rebuilding the layout, extracting or retyping text, recreating tables, adjusting images, and preparing a clean editable version.
The achievable result and required scope depend on the quality, complexity, and editability of the source file. A simple PDF may be straightforward to recreate, while a scanned, image-heavy, or highly designed document may require additional manual layout work. We assess the source before confirming the appropriate workflow.
Best suited for: PDFs, scanned documents, certificates, forms, legacy files, and documents where the editable source file is missing.
Accessibility requirements
Accessible PDFs and Document Remediation
Where required, we can help prepare digital documents with accessibility in mind. This may include checking reading order, heading structure, tags, alternative text for images, tables, and document metadata.
Accessible PDF requirements may vary by jurisdiction, organisation, publication context, and requested standard. If your document must address a specific standard, such as PDF/UA, WCAG-related requirements, or another internal accessibility requirement, please tell us before the project begins so that we can assess the scope correctly.
Best suited for: Public-facing PDFs, educational materials, healthcare documents, public sector materials, corporate reports, and documents intended for broad digital access.
Final file review
DTP Quality Check
Before delivery, DTP files can be checked against the source document to identify formatting and visual issues in the agreed project scope.
- Layout consistency and page flow
- Missing text and broken line breaks
- Incorrect fonts and character display
- Misplaced elements and visual issues
- Headers, footers, and numbering
- Tables, graphics, and structured content
Project information
What We Need to Prepare a Quote
To help us assess the files and prepare an appropriate quote, please share the relevant project details in one brief.
- Source files and reference PDFs
- Target language or languages
- Final delivery format
- Whether the file is for print, digital use, or both
- Deadline
- Number of pages or files
- Editable source files, if available
- Brand guidelines, fonts, or templates, if available
- Printer specifications, if applicable
- Accessibility requirements, if applicable
- Whether translation is also required
- Any confidentiality or delivery requirements
Discuss your documents
Need translated files prepared for publication?
Send us the source files, target languages, intended use, delivery format, print or digital requirements, accessibility requirements if relevant, and deadline. Our team will review the DTP scope and confirm the appropriate workflow before preparing a quote.